The following is a review of Shoeboxed.com, a receipt scanning and business card scanning service.
[pullquote]receipt scanning service and business card scanning service … organized online … and it’s completely painless … [/pullquote]To be honest keeping receipts, accounting, or any book keeping work is pretty much something I hate. I can’t tell you how many times I’d be talking with the accountant, she’d ask for some receipt I wouldn’t have, and I’d have to go digging for it. I was talking with my friend Merrick at PRLeap earlier this year, and he mentioned a service he was using to scan receipts and then organize the receipts online. I gave it a try and liked the service and eventually got around to writing up this review.
Here’s the way Shoeboxed works: they send you two envelopes in the mail, you put your receipts in the envelopes, and you send them to Shoeboxed. About a week or so later you get an email. Your scanned receipts are now organized and available online. They are organized/broken down by store, purchase category, and credit card. Need a copy of a receipt? No problem. Just log in, search by the amount, and you can print out a copy on the spot.
One of the best things about about Shoeboxed is that it’s painless to use. I just put my receipts in the envelope every day and mail it in at the end of the month. I also have a rule in my inbox that forwards incoming receipts to a secret email address and it goes right into my account. I can also use my iphone to take a picture of a bill and email it in … in a few seconds, my receipts are organized online.
They have a few different plan options. If you are only going to use an iphone, it’s free. If you want to mail in receipts, it starts at $9.95 and goes up to 49.95 a month. The more receipts you need to send the higher the cost. If you want the physical copies back you’ll need to be at the “classic level” or $19.95 a month (that’s what I use).
Two of the other services that they offer are business card scanning and document scanning. Include important documents and business cards in your envelope and they are scanned and in your account. It’s all pretty painless.
While this is a great service there are some questions you should be asking yourself. I contacted Shoeboxed and spoke with Sonny Byrd who was actually happy to answer these questions:
I’m sending you a lot of confidential information such as complete name, address, social security number, credit card numbers and so on. What sort of precautions are you taking to make sure my information isn’t used inappropriately, or that I don’t become a victim of of identity theft.
This is not actually quite accurate. Receipts by law cannot contain credit card numbers (other than the last four digits which is not a confidentiality threat) or social security numbers. Receipts do not contain addresses other than that of the vendor. Bills, invoices, and statements may have more detailed personal information, and fortunately we are completely equipped to protect our users from data loss or theft. We use the exact same SSL encryption practices as online banks and medical information providers. We are also a TrustE certified site. We protect your physical hard copy documents very intensely when they are in our possession. Our state-of-the-art operations facility is tightly held under lock and key including 24/7 video surveillance and secure key card access. All of our employees are rigorously trained and vetted including undergoing full criminal background checks. We are proud to have a long track record of keeping our users’ data secure and will continue to do so.
What are some tips you can give people to make sure they are getting the most out your service?
Be sure that you keep up with your usage! It’s easy to send in an envelope or two, or use Shoeboxed Mobile for a couple of business trips, then let your paper clutter go back into disarray. Just be diligent with your usage, and be sure to keep the submissions coming into your Shoeboxed account. That way you’ll always be safe and sound for your taxes, bookkeeping, and in case of IRS audit.
Every company has customers who find uses for their products they never would have thought of. Have you had that happen yet, and can you share it with us.
Sure! While Shoeboxed is known for processing receipts and business cards, you can actually send virtually any paper document in to us for processing to your account. This opens us up to receiving a lot of very unusual things. We have had users sending photographs to us, mathematical papers, and have even received the occasional sock!
I’ve been a Shoeboxed customer since March and love the service. For $20 a month I get receipt scanning, receipt organizing, business card scanning and document scanning, with almost zero extra effort. I can 100% recommend them as a service I use. You can give them a try with a free introduction. I think you’ll find it’s an extremely helpful service that lets you get on with the more important tasks in your life.
photo credit: Carly & Art